Space Booking is an integrated work space management solution that fulfills the needs of booking, monitoring and management of collaborative spaces. Setup your spaces based on capacity, technology and services and book the most correct resource based on your needs. Control the real usage and optimize spaces with policy models available on the system like self-service, check-in required (PIN code or badge NFC) or approver.

Space Booking Suite includes:

  • Web Portal
  • Microsoft Exchange Integration
  • Google Suite Integration
  • APP for smartphone

Web portal

Resource reservation can be easily done via web browser. Find and book the right resource you need thanks to assistant feature embedded.

Microsoft Exchange integration

Bookings can be made with a few simple steps through Microsoft Outlook thanks to the dedicated Exchange connector. Synchronization is bidirectional in order to let you manage bookings from space booking web portal and outlook at the same time. You can also use our Space Booking Plugin for Outlook to improve your booking experience.

Google suite integration

Bookings can be made directly via Google Suite Calendar with our Space Booking Google connector. Dual mode synchronization available.

App for smartphone

Access to your reservation or find and book a new space directly from your smartphone, iOS or Android. Take the control of lights, air conditioning, heating, videoconference, monitors and any other room device with one unique and simple user experience.

Room Booking

Space Booking enables users to book a space suitable for meetings with absolute simplicity, invite participants, engage video conference room, request devices, accessories or advanced services such as a translator, a secretary or catering. You can apply several policy setup on your meeting like apply check-in action required via PIN code or badge or use approval process. Extend your room booking experience with Touch panels

Desk booking

Desk management has never been easy like now. Find and book a desk from any touch point available on Space Booking such as the web portal, the app, the Outlook plugin or directly via Exchange / Gsuite. You can manage shared desk area for your business consultants or support your smart working projects thanks to this feature. You can also improve your company workplace effectiveness with beacons, that simplify even more the whole experience. Just walk by a desk and the available resources will pop-up in the app, click and book it instantly.

Video booking

Space Booking unifies booking of physical spaces and virtual rooms. This is possible thanks to MCU connector that automatically engages a video conference room on your existing video platform. All participants will be notified about how access to the video meeting. The internal attendees will have just one button to push on  Touch Panel devices to join the meeting.
Brands supported: CiscoPexip, Microsoft Teams. 

Other booking

Space Booking is the most flexible platform for the shared resource bookings. You can extend your booking experience reserving car parkings, devices or services such as a translator, a catering or a technical support service for the event . Any resource could be added im the application and shared among the employees. With the last software release of Space Booking you can also book entrance tickets for spaces with the simple concept of capacity.

Indoor Navigation

With maps indoor Space Booking helps you finding the way to your meeting or your desk with a simple indoor navigation system on the actual floorplant map.
Maps Indoor is also integrated with Google Maps, so when you have a meeting scheduled the app will drive you to the room starting with the car / public transportation itinerary and when you’ll reach the building maps indoor will detect your position and show you the final walk through directions.

Beacons - Proximity Device

With beacons (BLE), the Space Booking app will detect the positions of the users related to the resources (desks, meeting rooms, parkings) and activate a set of functionalities such as:
• View the available rooms and desks near you
• View the nerby resources agenda
• Proximity check-in
• Favorites proximity management

Room Automation

Room Automation is the Space Booking module that allows you to control all the room devices, recall scenarios, extend the meeting or interrupt it, restoring room availability. This module is integrated with the BMS standards and also with Crestron / Extron / AMX building automation engines.
The features are available from the same room booking touch panel placed on the meeting room table.

Space Booking includes some devices to manage the main functions for rooms and desks.

The high resolution Touch Panels allow you to see the name of the meeting room, availability and information on reservations while staying outside the meeting room and offers an intuitive interface to check in with the Pin code or badge, extend the meeting , make an “Instant Booking” or end the meeting ahead of time. The Desk labels – interactive or non-interactive – allow the booking of Space Booking workstations. The Touch Label Desk with status LED bars can be easily installed on desks and are equipped with an integrated badge reader for validating the reservation of the workstation made. Through Beacons, it will be possible to book with the Space Booking app as soon as you approach a desk or a room. In fact, the proximity function will detect the closest bookable resources and suggest them to the user. Kiosks allow instant booking by authenticating with your badge. Finally, Wayfinders help the user to identify their meeting and find the correct location.

Touch Panel

The high resolution touch panels allow you to see the name of the meeting room, availability and information on reservations while staying outside the meeting room and offers an intuitive interface to check in with the Pin code or badge, extend the meeting , make an “Instant Booking” or end the meeting ahead of time.

Features:

  • Daily Room agenda
  • Availability led bar
  • Check-in / Check-out (PNR / NFC)
  • Instant booking
  • Extend booking
  • Break Off
  • One button to push and join the videoconference

Tech spec:

  • 10 inches
  • VESA
  • Power Over Ethernet
  • Wi-Fi

Way finder

Perfect for break areas, reception and elevator lobbies, they allow the instant visualization of meeting room usage and locating the nearest available one.

Kiosk

Interactive kiosk is a device to find and book meeting rooms and desks in a shared area. It includes map & photo to guide users in choosing the right resource needed.

Report & Analytics

Application includes a set of available reports that provide all information about booking and real usage of all spaces. This is usefull tool for facility managers who adopt continuous improvement process.

Customer satisfaction

This module enables a customer satisfaction survey focused on collecting employees feedback and suggestions.

Billing

Module of billing management enable cost management based on number of partecipants, rooms and services. Usefull features in case of rental or internal costs control.